ORGANIZATION PLANNING SYSTEM SEMINAR-WORKSHOP
                      OPS SEMINAR-WORKSHOP

               Division of Head and Neck, Breast, 
               Soft Tissue and Esophageal Surgery
                         (GS I Division)               
                      Department of Surgery
                   Philippine General Hospital
                       College of Medicine
              University of the Philippines Manila

         September 14, 1996, Saturday, 7:30 am - 6:00 pm
          Department of Surgery Chairman Office Complex
                   Philippine General Hospital  

                    
                           A Workbook

                           Prepared by
                Reynaldo O. Joson, MD, MHA, MHPEd

Adapted from:
         
   Organization Planning System 
   by Jacqueline E. Blondin, PhD
   Southeast Asia Interdisciplinary Development Institute (SAIDI)
   Taktak Drive, Antipolo, Rizal, Philippines

                            PROGRAMME

 7:30 am  - Introduction and Orientation         Dr. R. Joson

 7:45 am  - Inspirational Talk                   Dr. R. Gutierrez
                                                 Chairman
                                                 Dept. of Surgery
 8:00 am  - Situation Analysis     
               Define system boundaries
               State vision-mission

 9:00 am  - System Analysis
               Assess conditions
               State problems
               Identify and prioritize needs
               Propose courses of action

 1:00 pm  - Plan Formulation
               Restate vision-mission of macrosystem
               Restate vision-mission of focal system
               Review pragmatic situation
               Determine goals
               Construct objectives 

 3:00 pm  - Organization Design
               Construct organization chart
               Define roles and functions
               Establish communication and control network
     
 4:00 pm  - Evaluation Scheme
               Conceptualize object of evaluation
               State evaluation purpose
               Establish monitoring and assessment procedures
               
 5:00 pm  - Plan Synthesis
               Establish time lines (Gantt Chart)
               Identify preliminary steps for implementation
               Write plan of action

 5:00 pm  - Synthesis, feedback, and reflection 

 5:30 pm  - Closing Remarks                    - Dr. R. Gutierrez
                                                 Chairman
                                                 Dept. of Surgery

                Facilitators: Dr. Reynaldo Joson
                              Dr. Rodney Dofitas

                  Introduction and Orientation

                      Reynaldo O. Joson, MD

     To all participants, thank you for being with us in the GS I 
Organization Planning System Seminar-workshop.

     To  Dr.  Romeo  Gutierrez, Chairman  of  the  Department  of 
Surgery,  thank  you for your support for the GS I  OPS  Seminar-
workshop.     

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     There is always room for improvement, as the popular  saying 
goes.

     "Look  for  a  better way of doing  things."   This  is  the 
battlecry  of  our  Department of  Surgery  Chairman,  Dr.  Romeo 
Gutierrez.

     These  are the reasons why GS I decided to conduct this  OPS 
Seminar-workshop.

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OBJECTIVES OF OPS SEMINAR-WORKSHOP
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     The objectives of the OPS Seminar-workshop are to:

     1.  Conduct a systematic analysis of GS I  vision,  mission, 
goal,  objectives,  strengths  and weaknesses,  and  demands  for 
change in the future.

     2. Identify priority areas for improvement and change.

     3. Develop  strategies  and  an action  plan  based  on  the 
principles of organizational development.

Definition of ORGANIZATION DEVELOPMENT (OD)

     Blondin's view of OD:

     OD is the response to the need for change. 
     It  could be seen as a PLANNED CHANGE within the  components 
(as  in GSI) or the total organization (as in the  Department  of 
Surgery).

                                1

     OD aims at greater WHOLENESS and SYSTEMATIZATION within  the 
organization  while  at  the  same  time,  it  answers  a  needed 
COMPATIBILITY  among  the  components of  the  organization;  the 
result  of  which is an OPTIMIZATION in the  achievement  of  the 
organization (GSI).

     Key words in OD:

          Planned Change
          Wholeness
          Systematization
          Compatibility
          Optimization

     Note:  You  will  get  to  understand  more  of   Wholeness, 
Systematization, and Compatibility later on.

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WHY PLAN?
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     1. To achieve the objective of the organization.
     
     2. To provide:

          2.1 The design of a desired future state and
          2.2 The means of bringing about that future state to 
               accomplish the organization's objective.

     3.  To  anticipate the possible factors that may  affect  or 
          change  the  organization's  course  for  control   and 
          correction.

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ORGANIZATION PLANNING SYSTEM or OPS
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     OPS  is a tool for planning and decision-making.  There  are 
various  kinds  of  organizational  planning  system.   For   our 
workshop, we will use the OPS of SAIDI, which uses the Blondin OD 
Model.

     SAIDI stands for Southeast Asia Interdisciplinary Institute.
It  is  a graduate institute committed to serve as  a  center  of 
study  for the communication and diffusion of planned  change  in 
Asia  through  graduate  and  postgraduate  tutorial,  innovative 
programs in organization and instructional development, planning, 
research, and formation.

                                2

SAIDI PHILOSOPHY

     TOTALITY  OF LIVED EXPERIENCE in the process of TOTAL  HUMAN 
DEVELOPMENT

     While  other  institutions cater to  specialized  fields  of 
utilizing  existing  or conventional structures, SAIDI  takes  an 
innovative and integrative approach to the development of  people 
through the development of their leaders.

SAIDI ORIENTATION

     PERSON AND PROCESS ORIENTED.

     As  an  academe,  it provides  the  curriculum  designed  to 
working  professionals who apply the concepts and  principles  of 
development technology in the organization to which they  belong.  
It advocates systems as people/persons and as such commits itself 
to  formation  of  leaders always in view of the  growth  of  the 
person, his integration in life and his preparation and readiness 
to adapt to an identified needed change.

SAIDI VISION

     Asian leaders of any creed with an intense desire for  total 
human harmony, qualified and responsible to ascertain the  future 
of their organization

SAIDI MISSION

     SAIDI is committed to Formation, a formation that focuses on 
the  growth  of leaders, on their integration in life,  on  their 
preparedness  and  readiness to adapt  themselves  to  identified 
needed change.

BLONDIN OD MODEL

     Blondin  is  Jacqueline  E. Blondin,  a  Catholic  nun,  the 
founder  of SAIDI.  She developed a model which is being used  by 
faculty and students of SAIDI.

OPS AND GSI

     Last July 21 to 24, 1996, Dr. Rodney Dofitas and I  attended 
the OPS Seminar-workshop of SAIDI.  We found the workshop a  very 
enriching experience not only for our personal development but as 
well  as for GSI Division.  In that workshop, Rodney and  I  came 
out  with a draft of an action plan to improve the GSI  Division.  

                                3

We would like to share this experience with all the staff of  GSI 
through this workshop. 

Rodney and I will not show you the draft of the action plan  yet.
We  will  show it to you piecemeal as all of us  go  through  the 
various phases and stages of the workshop today.  We do not  want 
to  preempt the action plan that will be produced by  the  entire 
team.  Remember, OD uses participatory management approach.

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BLONDIN OD MODEL
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     The Model can be seen in the next page.
     
     It consists of 3 phases and 2 stages per phase:

          Phase I. Define the reality.
               Stage 1. Situation analysis
               Stage 2. System analysis
          Phase II. Develop the operation design.
               Stage 3. Plan formulation
               Stage 4. Organization design
          Phase III. Consolidate the plan of action.
               Stage 5. Evaluation scheme
               Stage 6. Plan synthesis

     We  will go through each phase and each stage one at a  time 
in a chronological manner.  The tentative schedule is seen in the 
Programme  page.  Rodney and I completed the workshop in 4  days.  
With  your  cooperation  and with our facilitation,  we  hope  to 
finish the GSI OPS workshop in 8 hours or less.

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GSI OPS SEMINAR-WORKSHOP BASIC GROUNDRULES
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      Let's create and maintain an atmosphere 
          that is informal and open 
          with no hierarchy of position nor seniority
          where everybody is participating actively
          where everybody is free to say and suggest anything
          where everybody is willing to listen to each other's
               wisdom and experience
          when there is disagreement, let's negotiate until  we 
               all agree

     Remember everything will be done for the improvement of the 
          GSI  Division  through  a  planned  change   optimally 
          arrived at using participatory management approach.

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